York University’s Senate Executive Committee approved the extension of the Principles to Guide Fall/Winter Graduate and Undergraduate Course Planning to the Summer 2021 term.
This means that the same approach to course delivery approved for the upcoming Winter term will also apply to the Summer 2021 term.
What is the University doing to make sure York’s campuses are safe as possible during a phased return?
York is guided by public health and government directives as well as coordination within the university sector in Ontario. Given York’s unique environment and challenges, our plan will serve the entire community, including all faculties, programs, and campuses. To help ensure a safe environment where everyone can feel comfortable returning to campus, the following procedures are being implemented:
- Physical distancing procedures for classrooms (which will be re-arranged), shared offices, libraries, research and teaching labs and other spaces.
- Signage that encourages and instructs everyone to practice physical distancing and proper hand hygiene
- Signs indicating maximum occupancy in rooms and elevators.
- Frequent cleaning and disinfecting in high traffic areas in keeping with guidelines from Public Health Ontario.
- New sanitizer dispensers will be installed across both campuses.
- Protective measures such as Plexiglass barriers and sneeze guards will be installed in high traffic areas where maintaining physical distancing is not possible.
Non-medical fabric mouth and nose covers will be available to students, faculty and staff who are required to be on campus, to be used when physical distancing is not possible. The Public Health Agency of Canada has advised that when worn properly, a person wearing a non-medical mouth and nose coverings can reduce the spread of their own respiratory droplets. Where are non-medial mouth and nose covers required?
As of July 9, the wearing of non-medical mouth and nose coverings is mandatory where maintaining two-metre physical distancing is not possible or predictable in common and shared spaces within buildings on both the Keele and Glendon campuses. These spaces include, but are not limited to, academic buildings including classrooms, administrative buildings, meeting rooms, common areas in all residences, washrooms, corridors, and elevators.
As an indoor mall, the requirements associated with the bylaw were implemented at York Lanes, effective July 7.
York University will provide two non-medical mouth and nose coverings to York University community members who are currently required to be physically present to work on campus or who are living in residence on campus. Signs will be posted at the entrances to all buildings reminding community members of the need to wear their non-medical mouth and nose covering while indoors.
To protect York’s community members from exposure to COVID-19, the University will be implementing both passive and active screening processes.
- Passive screening: includes notices and instructions on the website and posted signage.
- Active screening: is screening which is done through a form of outreach and includes communicating the screening requirements and screening checklist directly to individuals.
Additional information can be found at:
Please go here for the screening checklist.
If you’re in the Undergrad Residences, the York Apartments or the Quad, information about how to obtain a York-issued non-medical face covering was emailed to you.
Three-layer face coverings are again available to students required to be on campus, and those students have received an email with instructions on how to get theirs.
The three-layer face covering packages include instructions for wearing and caring for (including laundering) your non-medical face covering.
York has joined all other GTA Universities and many large organizations in supporting the City of Toronto’s request to continuing remote work until at least fall 2020.
This means that for most of our community, work will continue in the same way it has since March 20, 2020. However, there are some activities that will require staff to return to campus to support the phased return to campus this summer.
Staff are encouraged to speak with their manager if they have any concerns regarding their return to campus. Health and safety considerations are our utmost priority to ensure that all members of the York community remain well. Requests for medical accommodation are can be made through the Employee Well-Being office https://mhw.info.yorku.ca/organization/employee-well-being-office/. Requests for family accommodation can be made through the Centre for Human Rights, Equity and Inclusion https://rights.info.yorku.ca/.
Libraries and University Operations
Throughout the pandemic York University Libraries continue to offer online and other remote services to ensure students have access to important learning materials and to support faculty. The Libraries are still available to answer your questions in many different ways including by chat, Zoom, and email. For information on how to connect with the Libraries and all other aspects of services and resources currently available please consult the Library Services During COVID-19 Guide: https://researchguides.library.yorku.ca/covid19services/
Parking is temporarily being provided on a complimentary basis on the Keele and Glendon campuses. Community members must park in a valid parking space to avoid receiving a municipal ticket. Parking & Transportation Services is developing plans for the eventual return to paid parking on campus. Visit https://parking.info.yorku.ca/ for more information.
Campus shuttle services are not currently operating. Parking & Transportation Services is developing plans for the resumption of services that may be required as on-campus activity evolves.
Please visit https://computing.yorku.ca/returningtocampus/ for information regarding IT support at York.
Since June 30th, 2020, York University Libraries have been offering curbside pickup for print books from the Scott Library's circulating collection to faculty and graduate students. Full information about this service is available via the Curbside Pickup Service section of the Library Services During COVID-19 LibGuide. An expansion to encompass retrieval from the Bronfman, Frost and Steacie Library collections for pickup at the Scott Library will take place by the week of August 17th, 2020.
Starting August 4th, you canreturn library materials (except for RACER items) on the Keele campus. Returning library materials is not expected and fines will not accrue for late or missing items. The bin is located outside of the Security Services Office entrance at the William Small Centre (155 Campus Walk). The parking lot closest to the drop-off bin is the Arboretum Parking Garage. Parking is currently free at YorkU. It may take up to two weeks for discharged items to be removed from your library account due to quarantine procedures.
York University has expanded the criteria to access on-campus workspaces.
Staff can request one–time access to workspaces to collect belongings or office supplies. Access requests can now be made through this online request form https://campusaccess.yorku.ca/
For the Winter 2021 term, the University will continue the same fundamental approach to course delivery as it did in the Fall. This means that most undergraduate and graduate courses will be offered through online / remote delivery. Where remote learning is not well-suited to accommodate course components, such as labs, studios or small graduate classes, York will make best efforts to accommodate requests for in-person instruction.
All other courses, designated as blended (BLEN), lecture (LECT) or seminar (SEMR) will be offered remotely. That means they will have some scheduled, synchronized meeting times. You may also see these courses referred to as “synchronous” or “remote”. Corresponding Labs (LAB) and Tutorials (TUTR) for remote courses will also be offered remotely.
A small number of courses will have in-person components that require you to attend in-person for completion.
- See a notation otherwise in the course description on the York Courses website; or are
- Informed by your course instructor (by email or on the course Moodle website) that a specific course has an in-person component.
You can view the current list of the identified in-person courses. The list is subject to change per public health requirements.
If you are in a program with access to the Degree Progress Report, you should check that to see what courses you still need to take to complete your degree. If you are unsure about what courses to take, or have questions about your degree progress, you can contact your Faculty Advising Office.
For Winter 2021 courses, you can enrol through your Faculty. The online Enrolment & Registration Guide provides information about choosing your courses, planning your class schedule and adding, dropping and exchanging courses. For information on how to enrol in courses and to see University 101 resources, visit YU START.
If you start a class online/remotely, and later in the term or the academic year classes move on-campus, you will be able to complete your course(s) online/remotely. This applied to fall (F) courses, and continues to apply winter (W) and full-year (Y) courses. Courses with optional in person components should also have a fully remote version that allows students to complete course requirements that way if they need to. Wherever a course can be delivered remotely in its entirety, instructors will have the choice to do so.
We recognize that some students may not be available to attend campuses in the Winter. Students will be informed in advance of the start of the course if there are any required in-person components, and what flexibility they will have to fulfill those requirements over the term. Some students may prefer to delay such courses until a subsequent term.
With courses continuing online and remotely, will there be a Pass/Fail grade option as there was at the end of last winter’s term?
Students who meet the eligibility requirements for the Pass/Fail (ungraded) option may submit a Pass/Fail request for Fall/Winter 2020-2021 courses as per the usual process.
The temporary adjustment to Pass/Fail eligibility requirements for the past Winter 2020 term was in response to the extraordinary circumstances faced by students as they faced the unique challenge of having to adjust to online learning overnight. Regular Pass/Fail eligibility requirements are now back in place.
Please review the Pass/Fail Option web page for detailed information.
Visit My Online Services for resources and ways to connect with the services you need for your academic success and mental and physical wellbeing.
Some limited on-campus services, including food services, will be available to students who are required to be on campus either because they are living in residence on campus or are in one of the small number of courses with in-person components or engaged in research requiring in-person attendance.
In addition, the Libraries are offering limited study spaces. Note that you will need to book a seat or study space before you visit, and you must adhere to public health guidelines and institutional mandates as outlined on the Libraries’ website. For more information, and to book your seat or study space, visit the Library Services During COVID-19: Study Space web page. You can also consult the Library Services During COVID-19 guide for more information.
Many York University buildings are closed, and you should consider carefully if you need to come onto campus.
Campus services that are open include:
- A small number of classrooms and labs for those students who are taking in-person classes.
- A limited study spaces available at the Library. For more information, and to book your seat or study space, visit the Library Services During COVID-19: Study Space web page (https://researchguides.library.yorku.ca/covid19services/studyspace).
- Athletics and Recreation. Limited programming to students who are living in Residence or who are attending in-person classes on campus may be available in alignment with Public Health guidelines.
- Food services. Food services are open on campus, and students living on the Keele Campus will have access to both Stong and Winters dining halls, as well as some of the other retail outlets that will be open on campus, though indoor dining will be available only when Public Health guidelines permit it.
- York Lanes. Some retailers and services at York Lanes are open. See the York Lanes COVID-19 updates page to see what is open or closed.
Student clubs and organizations have moved their activities online where possible. You can search for clubs and organizations using YU Connect [https://yorku.campuslabs.ca/engage/] and get online event details from specific clubs.
There will be no sanctioned OUA or U Sports competitions up to and including December 31, 2020.
Student-athletes will be encouraged to train and opportunities for structured team training will be coordinated through the department under provincial health guidelines.
A decision regarding the opportunity to engage in Winter 2021 competition will be made by the board of the OUA in the late fall.
Websites for student services and support will include ways of contacting them, and My Online Services also has a list of resources and online/remote contact information for various services.
Mental health and wellness support, including Student Counselling & Development and Student Accessibility Services, are available to serve you online and remotely. Visit My Online Services to see the range of contact options (such as email, telephone, online, live chat and video appointments) available to support you.
Glendon’s Accessibility, Well-Being and Counselling services are also available to support you by phone.
The Faculty of Graduate Studies GradConnect Wellness Services is available by phone and videoconferencing options.
The Office of Student Community Relations (OSCR) can be reached by telephone and email and will continue to provide services to students in residence as well as off campus.
Can I still apply for financial aid if all my courses are online? Are there any changes to the process?
The process for applying for financial aid has not changed because it is primarily an online/remote process.
Make sure you complete the Student Financial Profile so that you will be considered for any automatic financial aid support including scholarships, awards and bursaries.
Work/Study opportunities for domestic and international students for Winter 2021 will be posted late fall. Postings will be for positions that can be fulfilled through work-from-home arrangements. Visit the Work/Study Programs website for description of general Work/Stud; Leadership, Engagement and Ambassadorship (LEAP); and Research at York (RAY) positions, eligibility criteria and information on how to apply for these positions.
Make sure you complete your Student Financial Profile so your applications for Work/Study, LEAP and RAY positions can be considered.
Yes! There a lots of online activities and events to support your academic success, career readiness, physical and mental wellbeing and to keep you connected and entertained. Visit this York Events calendar to see what’s happening!
There is also a calendar of events specific to international students on the York International Events Calendar.
The safety of our community members remains our top priority, and we continue to work closely with the government and public health authorities to ensure that we are adhering to whatever guidelines are established for any potential on-campus activities. We encourage you to carefully consider whether you need to come to campus and refer to updates on the YU Better Together website for the latest safety protocols.
Our path to a return to campus plan continues to be guided by public health and government directives as well as coordinated with the university sector in Ontario and Canada, to help ensure that the University’s mission of high-quality teaching, research and learning can be successfully supported and implemented while operating in an emergency mode.
Our commitment to the entire York community is that we will not begin any of our return to campus activities until we are permitted to do so and the necessary health and safety measures are in place so that our community members continue to be protected.
Learn more about York University’s safety protocols.
In accordance with public health guidelines to help us all remain safe, anyone entering an indoor space on York University property, including all campuses, work sites and satellite offices must wear a three-layer face covering that covers their mouth, nose and chin completely for the entire duration of their indoor stay, unless an exemption applies. If you need a face covering, you may obtain one from York at the YU-card Office, using the Virtual Line tool before coming. Select “YU-card Office” in the virtual line.
Before you come to campus, you’ll need to complete the COVID-19 Screening Checklist each time you come to campus; and obtain your YU-card. Your YU-card is not only your official York U photo identification, but you’ll need to use your YU-card to enter any campus buildings you have been approved to access. To obtain your YU-card, use the Virtual Line tool before coming to the YU-card Office. Select "YU-card Pickup Services".
You can access YU START’s York 101 module, including a series of videos designed to help you prepare for your first week of classes, to get a feel for what your start of term will look like, learn how to navigate eClass and Zoom, and find online learning resources.
Your Faculty will advise you on how to enrol in Winter term courses, and your course syllabus should provide you with information about how to log in to and begin your classes.
We understand that some students require additional flexibility to meet deadlines as a result of disruptions to schooling or exams due to COVID-19. York is committed to working with any students who may need extra time in order to complete their application.
Can online courses taken in high school or at other postsecondary institutions still be considered for transfer credit?
Yes. Any high school or postsecondary courses that were eligible for transfer credit before classes moved online due to COVID-19 will continue to be eligible and assessed for transfer credit.
Visit the undergraduate students York University Admissions FAQ web page for more information about applications, offers of admission, important dates and document submission as well as information for students coming directly from high-school, students transferring to York from colleges or other universities and international students.
For graduate program admissions information visit the Faculty of Graduate Studies Prospective Students website.
For instructions on arriving in Canada and quarantine requirements, visit York International’s COVID-19 FAQs page or get in touch with York International. For more information on Canada’s travel requirements for international students, visit the Government of Canada’s Coronavirus disease (COVID-19): International Students website.
I’m an international student. Where can I find information about immigration, travel, health & safety, courses and programs and student support?
I am enrolled in a course that requires students to be online at a certain time. What consideration will be given to international students in different time zones?
Your course instructor will inform you in advance of the start of your course about what flexibility may be available to help you fulfill your course requirements in different time zones.
All ESL courses will be delivered online at their scheduled times, including both real-time class meetings using Zoom (synchronous) and self-directed online learning using eClass (asynchronous). If you are unable to meet during the scheduled class time you will be able to access video recordings of class lectures.
I’m a graduate student. Where do I find more information about financial and academic resources, graduate wellness research and degree completion?
I’m a Glendon student. Where do I find more information about financial and academic resources, graduate wellness research and degree completion?
For information about COVID-19’s impact on Glendon’s resources, academics and research, and other functions, visit Glendon’s Fall/Winter 2020-2021 web page.
On June 29, in compliance with public health directives and following institutional principles and guidelines, we started to gradually re-open research labs that were closed due to the pandemic. The University began opening research spaces to faculty members who had graduate students near completion, and who had other deadline driven or seasonal research. The University opened additional research spaces beginning the week of August 17 to support post docs nearing the end of funding, researchers with imminent grant or publication deadlines, and early career researchers whose work cannot continue remotely. The phased return to on-campus research activities is continuing as part of the Ramping Up Research recovery plan
The required essential staff to support these research activities will also be returning to work on campus. Visit research process and procedures for details.
Research with human participants can continue, however, due to the current COVID-19 outbreak and the possible risk of exposure for in-person contact associated with research activities, researchers should have a compelling reason why in-person interactions with participants need to occur or continue.
For studies where there are no options to in-person interactions, researchers are advised that they must follow current public health guidelines including, but not limited to, appropriate physical distancing of at least 2 metres and nose and mouth coverings, and, where necessary, full PPE during all interactions.
Learning Technology Services (LTS) offers virtual drop-in sessions daily (Monday-Friday). More information, including specific hours for each day and a link to the Zoom office hours room, can be found at https://lthelp.yorku.ca/learn-more/virtual-drop-in-hours
York University Libraries chat and Zoom consultation information can be found at: https://researchguides.library.yorku.ca/covid19services/chat
The list of contacts and support services developed for TAs, can be found at https://bold.info.yorku.ca/support/
To support the transition to remote/online teaching and learning, the Teaching Commons has developed the Going Remote website, offering 9 self-directed modules including suggestions and resources about course organization, content, and assessment. Interactive professional development programs also are available. Details can be found at: https://teachingcommons.yorku.ca/courses-certificate-programs/
As part of the Teaching Commons’ support for remote/online teaching, they offer a weekly webinar series featuring York faculty members with experience in online/remote teaching and learning who share their expertise and answer questions. The list of offerings can be found at: https://teachingcommons.yorku.ca/calendar/action~agenda/request_format~json/cat_ids~100/
LTS provides a range of support services on using Moodle for course presentation, communication, collaboration and assessment. Additionally, a number of tools have been integrated into Moodle to provide instructors with a seamless teaching and learning experience, such as Techsmith Relay for lecture recording, Zoom for videoconferencing, iClicker for student engagement, Turnitin and Crowdmark for assessment, and Proctortrack for exam proctoring.
Get started at Learning Technologies Help Centre: http://lthelp.yorku.ca
There are also a large variety of computing services and facilities that aid teaching and research at York. There are course and teaching aids, technologies for classrooms and labs, information systems about students, testing and evaluation guidance, and consulting services for research needs. For more details, see: https://staff.computing.yorku.ca/teaching-research-computing/
York University Libraries (YUL) is continuing to provide research guidance and assignment development consultations to students and faculty through Zoom, email, and other modes of online communications. If you are teaching in the summer or fall terms, we encourage you to reach out to our Content Development and Analysis Department (firstname.lastname@example.org) for guidance on online materials for course readings. For more about our services, please consult: https://researchguides.library.yorku.ca/covid19services/. Please also see our information about Course Reserves.
Librarians and archivists are available to teach a range of online classes from assignment-based research resources to digital literacy and research data management planning. Please contact us to organize a class tailored to your course and curricular needs: https://researchguides.library.yorku.ca/covid19services/libraryclasses. See also Teaching online site.
As we approach the Fall term, YUL is developing a comprehensive plan to safely restore in phases on-site library services and operations paused during the pandemic. Stay tuned for regular updates via the Libraries website.
Proctortrack software will be accessible to York instructors for the Summer 2020 and Fall 2020 academic terms. Proctortrack is available for courses that have final exams during the designated exam periods in S1, S2, SU and FA of 2020 and for courses that have professional accreditation requirements for proctored tests or exams.
Please note that Senate Executive has approved changes to the core required information that must be included in course outlines to disclose to students if the evaluation scheme includes an online proctored exam (https://secretariat.info.yorku.ca/files/May-6-Communication.pdf?x39162). The link for instructors to insert into their course description is https://registrar.yorku.ca/online-exams.
For assistance with Proctortrack and set up in Moodle or your local LMS, please contact your local technical support unit.
Learn more about Proctortrack here: https://bold.info.yorku.ca/remoteproctoring/
York University’s Copyright Office provides information for instructors on course syllabi and materials.
The Teaching Commons provides some additional resources and best practices around protecting Intellectual Property: https://bold.info.yorku.ca/protecting-your-intellectual-property/
The York University administration is responsible for conducting health screening, enforcing and communicating health and safety protocols, including the wearing of non-medical face coverings. Instructors should not inquire about the personal health information of any York community member. If questions are received, students can be directed to the appropriate University department, this website or to review their email communications.
If I already have campus access for research, do I need to submit a separate request to use my office?
If approved to use my office for teaching, can I host an individual student or small classes in my office?
What are the current travel directives for Faculty, Researchers, Post-Doctoral Fellows and Instructors?
The University community’s safety and well-being remains our utmost priority and therefore, based on the Government of Canada’s COVID-19 travel advisory website, we advise all members of the University community to continue to avoid all non-essential travel at this time.
This travel guidance will be re-evaluated when the Government of Canada begins to lift travel advisories.
York University provides regular updates of the current status of reported, confirmed COVID-19 at our Better Together website. The numbers reported on our website consists of students, faculty, and University staff, who were present on our campuses prior to their diagnosis.
All disclosures of COVID-19 symptoms, testing results or other personal health information are treated as strictly confidential. When a student, university employee, or faculty member make a self-disclosure to the University, we case manage all disclosures, provide supports and services, and will notify other community members when a possible exposure has taken place under the guidance and direction of public health.
If Toronto Public Health determines that there is a risk to the community, they will work with York directly through the designated department(s).. Community-based communications are recommended to only take place under the guidance of TPH. TPH has urged the university to refrain from independently communicating on cases.
If there is no assessed risk, TPH will not be in communication with York as per their privacy protocols set forth by the Personal Health Information Protection Act, 2004.
If a voluntary disclosure is made, managers are to treat such disclosures strictly confidentially and advise the individual to stay home (or go home) and provide the necessary work accommodation provisions.
Due to the sensitivity of information surrounding such disclosures, managers (including Faculty) are not able to share the disclosure within their work areas. Notifying other employees of self disclosures (or possible exposures) without the direction and guidance of TPH does not fall within York’s scope of responsibility. Doing so can increase confusion, sharing of misinformation, the risk for misguidance, breach of privacy, and decreased levels of trust between York, health authorities and impacted individual(s).
Due to the latency period of COVID-19, it is important for managers to keep track of where employees have worked (i.e. in what buildings/areas on a given date). If an employee tests positive for COVID-19, the local public health unit will ask employers to provide information on where the employee worked as well as the contact information of any other employee who may have been exposed. Employers will track information and Public Health Units will respond.
Students and residence staff who reside in undergraduate residence buildings have shared washrooms and therefore cannot completely self-isolate without additional services and supports. In these circumstances, York will facilitate the necessary supports and services to meet self-isolation requirements where they arise in such buildings.
The Office of Student Community Relations (OSCR) is the point of contact for any live-in community members seeking to self-disclose COVID-19 or COVID-19-like symptoms. Individuals will also be advised to contact Telehealth or Toronto Public Health for instructions on next steps.
OSCR will provide a personal contact point and support to live-in community members in self-isolation. Access to this information will be limited to OSCR. Any action required to be taken will be provided to respective units on a need-to-know basis (i.e. food services, housing, custodial services, security) while limiting any personal information and health information shared.
Students returning for in-person activities will not be permitted to come on campuses without passing the screening checklist on that day and each time they attend a campus or York location. The individual leading/organizing the activity must communicate the requirement to complete the screening checklist prior to any return of in-person activity.
Students attending campus who are not required to participate in in-person activities must complete the screening checklist
Student(s) answering “yes” to any of the questions must not visit our campuses until a later date. As outlined above, instructions for visitors are posted on York’s website and signage will be posted in various locations across our campuses.
Students moving into residence are to complete the screening checklist (Appendix A) prior to move-in for any appropriate arrangements to be made prior to entry to campus and/or for appropriate accommodations to be considered to maintain the health and safety of the live-in community members.
Tenants scheduled to moving into the York Apartments will be provided the screening checklist in advance of the commencement of a lease agreement. Letters will be issued by Housing. If lease holders answer “yes” to any of the questions, mutually agreed arrangements will be made to ensure the health and safety of community members.